We care for our community, employees, contractors and customers. Our H&S policy statementH&S manual explain our H&S system and responsibilities which are summarised below. This section explains your responsibilities, what you have to do and how to do it and provides the tools and resources you will need. For help on H&S matters contact our H&S Advisor. Our H&S Calendar identifies the regular activities you are responsibility for and our H&S Quick Guide & Emergency Procedures which all your team must know and follow. [Video resources: Watch this Introduction to HSWA legislation. Read a summary of the new legislation].
Our health and safety activities
You are responsible, in your area of our business, for the specific Health and Safety activities listed below. We have summarised these responsibilities and provided the tools you need to deliver on your responsibilities. Our Health and Safety Manager can help you understand and meet these responsibilities.
Your Area of Responsibility
Notify your H&S rep of a new employees arrival so they can complete the H&S induction in week one. Ensure all your team have completed your work area and their job specific H&S induction and completed the H&S Questionaire before commencing work. You also need to ensure refresher training is regularly undertaken. You are responsible for supervising any new employees and implementing on-the-job training including (in safety sensitive areas) assigning a ‘training buddy’ to new employees’ until you sign them off as competent.
Your Area of Responsibility
You need to ensure all events in the Calendar occur as scheduled. These include; weekly toolbox meetings, quarterly audits, six monthly emergency procedures checks, fire drill, HouseKeeping checks, hazard register review (initiated via Vault), checking first-aid and survival kits etc.
Your Area of Responsibility
These meetings oversee and monitor our H&S effort and generate valuable information and initiatives relevant to your responsibilities. Ensure you support the work of the Committee and promptly action any requirements they make of you or your team.
Your Area of Responsibility
These checks are to ensure your area is safe, prepared and meeting our H&S standards. Checks include assessing whether an area is tidy and safe, updating our Hazard Register and checking emergency readiness, First-Aid and Survival Kits etc. Results are used to identify and undertake any corrective action required. You need to ensure they take place and issues arising are promptly actioned.
Your Area of Responsibility
All hazards (i.e. any condition, practice or process with the potential to cause serious harm, injury, illness, environmental impact and loss) must be reported and need to be eliminated, isolated or minimised using our Hazard Management Process. You must ensure all hazards in your area are routinely discussed at weekly toolbox meetings. All employees are expected to identify and notify hazards. If you or your team identify a hazard, ensure it is entered into Vault and a hazard control plan created.
Your Area of Responsibility
You are responsible for following our H&S Contractor Management Procedures and taking all practical steps for the safety of contractors (and their employees) working on your sites. Before any contractors or subcontractors began work you must ensure they are on our Approved Contractor List. If you engage a contractor you must ensure they understand the hazards of the workplace, have identified the hazards they are bringing, have appropriate controls in place and have been through Contractor Induction. For high risk work a Job Safety Analysis is required and WorkSafe NZ must be notified. You must ensure that all contractor activities are continuously monitored.
Your Area of Responsibility
You need to ensure, beginning with Induction, that your team know your area’s emergency procedures and are prepared for an emergency. You should ensure emergency procedures are checked and fire drills held at least twice yearly. Your six monthly House Keeping checks are ideal for updating emergency preparedness.
Your Area of Responsibility
You are responsible for ensuring our reporting, recording and investigation protocols are followed where an incident occurs. Your responsibility includes to encourage proactive reporting of strains, work incidents, events or stress which might lead to progressive injury or harm. Your reporting requirements include injuries, near misses, property damage and/or environmental damage. All incidents must be reported immediately to your manager and an Incident Report Form completed within 24 hours. Investigations are led by the H&S Advisor and H&S committee members with your involvement. For near misses, where no injury or damage occurred, the employee must complete a near miss form and you should record that event in Vault.
Your Area of Responsibility
If any employee requires non-urgent medical attention send them to the local doctor and ensure that they fill out an injury form. If the employee requires time off work please contact HR for further guidance on rehabilitation, initial needs assessment, and return to work programme. Our policy is to be proactive in getting employees back to work so it is your responsibility to provide light work where this is practicable.